These Terms & Conditions will be upheld by the person submitting work to the Head On Student Awards (Applicant) and Head On Foundation Ltd (ABN 46 127 619 149) (Head On).

By entering the competition, you agree to the following Terms & Conditions:

SECTIONS

  1. INTRODUCTION
  2. APPLICATIONS & JUDGING
  3. FINALISTS
  4. SPECIFICATIONS FOR UPLOADING THE HIGH-RESOLUTION FILE (FINALISTS ONLY)
  5. EXHIBITING (FINALISTS ONLY)
  6. PRIZE-WINNING IMAGES (FINALISTS ONLY)
  7. PROMOTION (FINALISTS ONLY)
  8. DISPUTES

APPENDIX A – Key dates

APPENDIX B – Benefits for Finalists

INTRODUCTION

  1. The Head On Student Awards are open to year K-12 students (kindergarten, primary and high school students) enrolled in an Australian school
  2. Students may also enter the other Head On Photo Awards categories
  3. Head On will award prizes for three images per category
  4. A parent or guardian must apply on behalf of the Applicant unless the Applicant is over 18
  5. Teachers who have permission from the parent or guardian may apply on behalf of the Applicant
  6. Copyright in the images remains the property of the image creator/photographer
  7. Head On will use personal information collected in the process of submission to contact applicants and will be handled according to the Privacy Act and otherwise in accordance with the consent of the Apllicant’s parent or guardian
  8. The Applicant/ parent or guardian of the Applicant acknowledges and agrees that as part of the application process, they and the Applicant will provide personal information (such as names, address, telephone numbers, email addresses)
  9. Head On will add the Applicant’s email address or the email address of whoever submits on their behalf to its e-newsletter database in order to maintain contact with the Applicants. An Applicant may opt-out of receiving the e-newsletter at any time
  10. The Applicant, parents/guardians should check all email folders (such as inbox, junk, clutter etc.) to ensure they receive and read correspondence from Head On
  11. The parent or guardian agrees to indemnify Head On Foundation Ltd and Head On Photo Festival for any possible loss or legal action against it in relation to image(s) submitted by them
  12. By entering the Head On Student Awards, the Applicant/ Applicant’s parent or guardian confirms that the Applicant is the creator and owner of the work, that the Applicant has the permission of the subject or, where appropriate the subject’s parent or guardian, that the work does not infringe copyright or Indigenous culture and intellectual property, the image was not taken in circumstances of trespass or invading anyone’s legal right of privacy, confidentiality, breach of industrial law or applicable industry code and does not to the best of their knowledge defame anyone nor was their conduct in taking the image likely to be misleading or deceptive and that they agree with these Terms & Conditions
  13. All Terms & Conditions may be updated at Head On’s discretion
  14. Head On is entitled to exclude or remove from the Head On Photo Awards 2023 and/or Head On Photo Festival 2023 any images by an Applicant who has submitted false information or who does not comply with all Terms & Conditions set out by Head On

APPLICATIONS & JUDGING

  1. Applicants may enter an unlimited number of images
  2. Images must be produced by a photographic device (including mobile devices) that captures images (experimental processes welcome), in colour and/or black & white. Applicants may enhance the image and apply filters
  3. AI computer generated images will not be accepted. If requested, Applicants must provide original RAW files and film to Head On to verify image authenticity
  4. Collages will be accepted
  5. There is no time restriction on when an image was made
  6. Entry fees
    1. AUD$1 per image
    2. Payment (in Australian dollars) can be made online via Head On’s secure payment gateway, or teachers can request pre-pay bulk entries
    3. Please retain/print a copy of the receipt as no other tax invoice will be issued
    4. Entry fees are non-refundable. Any entry not accompanied by payment will not be eligible for the competition and/or exhibition
  7. Images can only be entered online via Head On website and must comply with the following:
    1. Taken using a device that captures an image
    2. Resized to 2400 pixels on the longest side (72dpi)
    3. Preferably saved in sRGB colour space
    4. Saved in jpg format compression 8 (or 70% quality)
    5. Image title must be added during the submission process
    6. Accompanied by a short description – optional (up to 100 words) added during the submission process
  8. Deadline for entries is Sunday 27 August 11.59pm (Sydney time)
  9. All images entered will be available to the category judges for consideration, however the artist’s name will be removed so the selection of images is made based on the power of the photograph rather than the celebrity of the subject or photographer
  10. The category judges and Head On Photo Festival Director Moshe Rosenzveig OAM will select 20 images for printed exhibitions and the creators of these works are the Finalists
  11. Head On reserves the right to substitute judges
  12. The judges’ decision is final, and no correspondence will be entered into
  13. Successful Applicants will be advised by phone and/or email that they have been selected as Finalists. If Head On has not received a response to any email or phone message within 5 days of first notification (Australia time), an alternative Finalist may be selected
  14. We will notify unsuccessful Applicants by email

FINALISTS

  1. Finalists will be advised by phone and/or email
  2. If Head On has not received a response to any email or phone message within 5 days of notification (AEDT), an alternative Finalist may be selected
  3. Finalists are responsible for providing Head On with current/updated information to Head On such as their names and contact details
  4. Confirmation of Finalists is dependent on the quality of the high-resolution file. Finalists will be required to upload a high-resolution file and final text as specified below to the Head On web-server (exact date TBC). Failure to do so may result in forfeiting the Finalist’s inclusion in the exhibition

SPECIFICATIONS FOR UPLOADING THE HIGH-RESOLUTION FILE (FINALISTS ONLY)

  1. The image should be:
    1. The largest original size. Do NOT upsize through Photoshop or other software
    2. WITHOUT borders (e.g. no surrounding black or white)
    3. In Adobe RGB 1998 colour space
    4. Saved in 8 bit (not 16 bit)
    5. Saved as JPG compression level 12
    6. Named with your First_Name_Surname_Catagory_ImageTitle.jpg (e.g. John_Smith_Portrait_MonaLisa.jpg)
    7. Uploaded using www.wetransfer.com with the provided email address in the ‘To’ field
  2. Have your First Name, Last Name and Category in the ‘Subject’ field
  3. Put the image title in the ‘Enter Message’ field and any other info you wish to include

EXHIBITING (FINALISTS ONLY)

  1. The selection of Finalists’ images will be exhibited in print at a key venue and online during Head On Photo Festival 2023 and may tour Australia and internationally at no extra cost to Finalists
  2. Head On will cover all production and promotion costs: printing, mounting/framing, slide-show/s, venue costs and publicity (Finalists are not required to supply prints) and Head On Photo Festival Creative Director Moshe Rosenzveig OAM will lead the curation
  3. Finalists/ their parents or guardiansgrant Head On a non-exclusive irrevocable worldwide licence to reproduce, exhibit and publish the Finalist’s image(s) at no charge for inclusion in Head On Photo Festival exhibitions, to be included in the exhibition catalogue(s) for a period of five years from the date of first exhibition (and indefinitely as part of a reprint or digital copy of print media first published during the initial five years) at the discretion of the organisers
  4. Head On manages all printing and production
  5. Depending on the venue, the Finalists’ images will be printed individually or as one of a segment of images on a large-scale piece
  6. Exhibitions for display outdoors will be printed on weatherproof material such as vinyl
  7. Head On may choose to produce one paper print of each Finalist’s image for archival purposes
  8. The exhibition prints or paper prints of the winning images will be retained by Head On Foundation in perpetuity and added to the ‘Head On Collection’
  9. Head On will retain Finalists’ exhibition prints for a period of 5 years and may exhibit these prints in retrospective shows during that time. At the end of this period, Head On will destroy the prints
  10. Head On is not liable for any costs the Applicant incurs in providing Head On with image files
  11. If due to unforeseen circumstances, Head On Photo Festival 2023 does not take place as scheduled, alternative measures for the Head On Photo Awards exhibitions may be arranged
  12. Finalists’ exhibited work can be made available for sale during and post-festival – artists will receive proceeds, and Head On will receive a commission under terms to be negotiated with the finalists
  13. Head On will endeavour to notify artists whenever their work has been selected for exhibitions post-festival
  14. Head On will exercise all reasonable care with the works submitted but will not be responsible for any loss or damage while in its custody or in transit or being transferred or reproduced by any means, including digital copying and online transmission
  15. Head On will notify the Creator of any potential commercial opportunity such as sales

PRIZE-WINNING IMAGES (FINALISTS ONLY)

  1. The allocation of prizes will be as determined by the judges, and no correspondence will be entered into
  2. Head On will award prizes for three images
  3. Winners across all categories will share a prize pool worth more than $70,000 – a complete list of awards can be found on https://www.headon.org.au/awards (https://www.headon.org.au/awards)
  4. Winners will be announced in Sydney on 10 November 2023 at the Launch of Head On Photo Festival 2023 and will be notified as soon as possible after the announcement
  5. The prize-winners, parents or guardians of the prize-winners are responsible for providing an invoice with bank account details (if applicable) and a mailing address so that Head On can make payment (if applicable) and send the prize(s) to them. Failing to do so within three months of receiving a request from Head On, the winner’s entitlement to the prize(s) will be forfeited
  6. Head On will convey prizewinners’ contact details to sponsors providing prizes for the purpose of distributing the prizes
  7. Head On will cover the administrative costs of preparing the prizes for distribution to the winners
  8. Winners will cover the costs of delivery of their prizes, including shipping, insurance, applicable taxes (e.g. import duties) and any related bank fees

PROMOTION (FINALISTS ONLY)

  1. Head On promotes all the Head On Photo Awards exhibitions through various channels (see Appendix B) at no extra cost to Finalists
  2. Finalists will not be announced before the opening of the Head On Student Awards exhibition
  3. Finalists must not promote the image selected for the Head On Photo Awards before the opening of the Head On Photo Awards exhibitions
  4. Finalists may, however, promote themselves as being finalists when Head On confirms their inclusion
  5. Publicity generated by the Finalists, including media releases, must be coordinated with Head On
  6. Finalists/their parents/guardiansgrant Head On a non-exclusive irrevocable worldwide licence to reproduce, exhibit and publish the Finalist’s image(s) at no charge for inclusion in Head On Photo Festival exhibitions, to be included in the exhibition catalogue(s) and publicity and promotion of the exhibition, Head On Photo Festival and Head On Foundation in print media for a period of five years from the date of first exhibition (and indefinitely as part of a reprint or digital copy of print media first published during the initial five years) at the discretion of the organisers
  7. Finalists/their parents/guardiansgrant Head On a non-exclusive licence to reproduce the Finalist’s image(s) at no charge for publicity and promotion of the exhibition, Head On Photo Festival and Head On Foundation in all electronic media for a period of five years from the date of the first exhibition(and indefinitely as historic posts or archive) at the discretion of the organisers including on Head On’s website, electronic communications and social media
  8. Head On will credit the photographer whenever Head On uses their work. Head On will supply the photographer’s name to third parties (such as newspapers and magazines) and use Best Endeavour to ensure that images are credited. Head On will maintain the integrity of the work and will not make any changes without first obtaining the photographer’s permission unless reasonable in the circumstances to do so
  9. Head On will contact the Finalist to negotiate any useage of the Finalist’s image not already permitted under the paragraphs above

DISPUTES

  1. In the event of any dispute arising between Head On and the Finalist or their parent/guardian/teacher, the parties will endeavour to resolves these through negotiation, mediation, independent expert appraisal or any other alternative dispute resolution technique
  2. If the dispute is not resolved by such agreement within fourteen (14) days of written notice by one party to the other of the dispute, either party may refer the dispute to arbitration
  3. Any expenses associated with the arbitration will be shared equally by both parties

Key Dates*

DATES WHAT HOW
Sun 27 August 2023 Deadline to enter the Head On Photo Awards 2023 www.headon.com.au/awards
September 2023 Head On notifies Applicants selected as finalists Phone and/or email; Finalists must respond within 5 days of Head On’s notification
Prepare your high-resolution image The image should be:

  • The largest original size. Do NOT upsize through Photoshop or any other software.
  • WITHOUT borders (e.g. no surrounding black or white)
  • In Adobe RGB 1998 colour space
  • Saved in 8 bit (not 16 bit)
  • Saved as JPG compression level 12
  • Named with your First_Name_Surname_Catagory_ImageTitle.jpg (e.g. John_Smith_Portrait_MonaLisa.jpg)
Please send your high-resolution image www.wetransfer.com

  • Use stephen@headon.com.au in the ‘To’ field
  • Have your First Name, Last Name and Category in the ‘Subject’ field
  • Put the image title in the ‘Enter Message’ field (and any other info you wish to include
Fri 10 November 2023 Launch of Head On Photo Festival and announcement of winners of the Head On Photo Awards
Sat 11 November 2023 Featured exhibitions and events of Head On Photo Festival 2023 commence
Sun 3 December 2023 Head On Photo Festival 2023 closes

*Key dates may be updated at Head On’s discretion

**Head On may request high-resolution images and/or more images for marketing purposes

Benefits for Finalists

Head On Foundation (est. 2008) is a non-profit organisation dedicated to promoting photographers’ work at all stages of career, encouraging excellence and innovation, making photography accessible to all and raising awareness of important issues through photography. The Foundation’s main activities are Head On Photo Festival and Head On Photo Awards (Portrait, Landscape and Student photographic prizes) and an annual collaborative projects program. Head On Photo Festival is a bridge between Australian and international photographic markets. The Festival has toured in America, China, India, Europe and New Zealand, introducing the global photographic elite to the wealth of photographic talent Australia possesses. https://www.headon.org.au/

 

Benefits to Head On Photo Awards finalists (at no extra cost to Finalists)

  • Exhibition images are published in the Head On Photo Awards catalogue
  • Inclusion in the Head On Photo Festival 2023 program
  • Helpdesk and general administration
  • Promotion of the Head On Photo Awards exhibitions (including design, production and implementation) via
  • Exhibition webpages (headon.com.au)
  • Festival catalogue
  • Promotion (including design, production and implementation) via:
    • Head On Photo Festival EDM’s
    • Head On Photo Festival social media
    • Head On Photo Festival website
    • PR agency contracted by Head On Photo Festival
    • On-line program/calendar/blog (headon.com.au)
    • Online image gallery (post-festival)
  • Other services
    • Liaising with the PR agency contracted by Head On
    • Exhibition management and administration
    • Curatorial services led by Head On Photo Festival Creative Director Moshe Rosenzveig OAM
    • Pre-production work such as preparing files for printing, liaising with printers
    • Exhibition design and infrastructure
    • Installation, de-installation, storage of prints
    • Management of any sales
  • Head On looks for further exhibition opportunities post-festival and manages all production requirements
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Head On Photo Awards 2024

Entries to the Head On Photo Awards 2024 open in May/June.

Image detail: Gary Ramage