Student Award Terms & Conditions | Head On Photo Festival

Student Award Terms & Conditions

Last Updated: 02-03-20

Terms and Conditions
Head On Photo Awards 2020 (Student Award)

This is an Agreement between a person submitting work to the Head On Photo Awards (Applicant) and Head On Foundation Ltd (ABN 46 127 619 149) (Head On). All Applicants agree to the following Terms and Conditions:

A. Introduction

  1. The Head On Photo Awards are competitive photographic awards across Portrait, Landscape and Student categories
  2. These Terms and Conditions apply to the Head On Student Award; separate Terms and Conditions for the Head On Portrait and Landscape Awards are available here.
  3. The Head On Student Award is open to year K-12  students enrolled in an Australian school
  4. A parent or guardian must apply on behalf of the Applicant unless the Applicant is over 18
  5. Teachers who have permission from the parent or guardian may apply on behalf of the Applicant
  6. Applicants may submit an unlimited number of entries
  7. The entry fee is $1 per image
  8. Images must be produced by a photographic device that captures images (phone and experimental processes welcome), in colour and/or black & white. You may enhance the image and apply filters
  9. There is no time restriction on when an image was made
  10. The artists’ names are removed during judging, so the selection of images is made based on the power of the photograph rather than the celebrity of the subject or photographer
  11. The judges’ decision is final, and no correspondence will be entered into
  12. Unsuccessful applicants will be contacted by email
  13. Copyright in the images remains the property of the image creator/photographer
  14. The parent or guardian of the Finalist grant Head On a non-exclusive licence to reproduce the Finalist's image(s) at no charge for inclusion in Head On Photo Festival exhibitions, to be included in the exhibition catalogue(s) and all publicity and promotion of the exhibition and Head On Photo Festival in print media for a period of five years from the date of first exhibition at the discretion of the organisers
  15. The parent or guardian of the Finalist grant Head On a non-exclusive licence to reproduce the Finalist's image(s) at no charge for all publicity and promotion of the exhibition and Head On Photo Festival in all electronic at the discretion of the organisers
  16. Head On will credit the photographer whenever their work is used by Head On. Head On will supply the photographer's name to third parties (such as newspapers and magazines) and will use best-endeavour to ensure images are credited.  Head On will maintain the integrity of the work and will not make any changes without first obtaining the photographer’s permission, unless reasonable in the circumstances to do so.
  17. A number of images will be selected for a printed exhibition, and the creators of these works are the finalists
  18. Head On will cover the cost of printing and installation as well as the cost of venue hire and publicity (Finalists are not required to supply prints)
  19. Awards will be awarded, and the winning finalists will be announced in May at the Launch of Head On Photo Festival 2020
  20. A parent or guardian of the Applicant acknowledges and agrees that as part of the application process he/she and the Applicant will provide personal information (such as names, address, telephone numbers, email addresses)
  21. Personal information collected in the process of submission will be used by Head On to contact applicants and will be handled in accordance with the Privacy Act
  22. Head On will add the Applicant’s email address or the email address of whoever submits on their behalf to its e-newsletter database in order to maintain contact with the Applicants. An Applicant may opt-out of receiving the e-newsletter at any time
  23. The parent or guardian agrees to indemnify Head On Foundation Ltd and Head On Photo Festival for any possible loss or legal action against it in relation to image(s) submitted by them
  24. By entering the Head On Student Award, a category of the Head On Photo Awards, the parent or guardian confirms that the Applicant is the creator and owner of the work, that the Applicant has the permission of the subject or where appropriate the subject's parent or guardian, that the work does not infringe copyright, the image was not taken in circumstances of trespass or invading anyone's legal right of privacy, breach of industrial law or applicable industry code and does not to the best of their knowledge defame anyone nor was their conduct in taking the image likely to be misleading or deceptive and that they agree with these Terms & Conditions
  25. Head On is entitled to exclude or remove from the 2020 Festival any images by an Applicant who has submitted false information or who does not comply with all terms and conditions set out by Head On
  26. All terms and conditions may be updated at Head On’s discretion

B. Applications

27. Each Applicant may submit an unlimited number of images

28. Images can only be submitted online via Head On Photo Festival website

29. Images submitted must comply with the following:

  1. Taken using a device that captures an image
  2. Resized to 2400 pixels on the longest side (72dpi)
  3. Saved in the native colour space of the device (there is no need to convert to a specific colour space)
  4. Saved in jpg format with a file size less than 2mb preferably at compression level 8 (or 70% quality)
  5. Image title must be added during the submission process
  6. Accompanied by a short description – optional (up to 100 words) added during the submission process
  7. Payment (in Australian dollars) can only be made online via Head On’s secure payment gateway.
  8. The entry fee of $1 per image is non-refundable. Any entry not accompanied by payment will not be eligible for the competition and/or exhibition. Please print a copy of the receipt as no other tax invoice will be issued.
  9. Deadline for submission Sunday 16 February 2020 11PM (AEDT, Australia time)
  10. All images submitted will be available to the category judges for consideration, however, the artist's name will be removed
  11. Non-finalists may be included in a slideshow to be screened during the show electronically
  12. Finalists work will be selected by category judges and Head On Photo Festival Director Moshe Rosenzveig OAM
  13. Head On reserves the right to substitute judges
  14. Successful Applicants will be advised by phone and/or email in February/March 2020 (exact dates TBC) that they have been selected as finalists. If Head On has not received a response to any email or phone message within 5 days of first notification (Australia time), an alternate finalist may be selected
  15. The judges’ decision is final, and no correspondence will be entered into
  16. Unsuccessful applicants will not be contacted
  17. If agreed to by the Parent/Guardian, Head On will enter all Applicants into the Silk Road Youth International Photography Competition that operates independently of Head On Foundation and has separate Terms & Conditions

C. Finalists and exhibitions

  1. The finalists will be advised by phone and/or email in February/March 2020 (exact date TBC)
  2. If Head On has not received a response to any email or phone message within 5 days of notification (AEDT), an alternate finalist may be selected
  3. Confirmation for finalists is dependent on the quality of the high-resolution file. Finalists will be required to upload a high- resolution file and final text as specified below to the Head On web-server in March 2020 (exact date TBC). Failure to do so may result in forfeiting the finalist’s inclusion in the exhibition
  4. Specifications for uploading the high-resolution file are as follows:
  1. The image should be:
    1. The largest original size. Do NOT upsize through Photoshop or another software
    2. WITHOUT borders (e.g. no surrounding black or white)
    3. In Adobe RGB 1998 colour space
    4. Saved in 8 bit (not 16 bit)
    5. Saved as JPG compression level 12
    6. Named with your First_Name_Surname_Catagory_ImageTitle.jpg (e.g. John_Smith_Portrait_MonaLisa.jpg)
  2. The image should be uploaded as follows:
    1. Uploaded using www.wetransfer.com with the provided email address in the ‘To’ field
    2. Have your First Name, Last Name and Category in the ‘Subject’ field
    3. Put the image title in the ‘Enter Message’ field (and any other info you wish to include
  3. Finalists will provide the images and information according to the timeline set out in Appendix A
  4. Finalists will be responsible for providing Head On with current/updated information to Head On such as names and contact details of artist/s

D. Exhibiting

  1. The final selection of images will be exhibited in May during Head On Photo Festival 2020 and may tour Australia and internationally at no extra cost to finalists
  2. Exhibition and promotion costs will be covered by Head On Photo Festival (Finalists are not required to supply prints)
  3. Head On manages all printing and production and Head On Photo Festival Creative Director Moshe Rosenzveig OAM will lead the curation
  4. Exhibited work may be made available for sale during and post-festival – artists will receive proceeds and Head On will receive a commission under terms to be negotiated with the finalists
  5. Head On will retain finalists’ prints for a period of 5 years and may exhibit in retrospective shows during that time. At the end of this period, if the Creator has not contacted Head On Photo Festival, the prints (other than the winners’ prints) will be destroyed 
  6. Head On will endeavour to notify artists whenever their work has been selected for exhibitions post-festival
  7. Head On will exercise all reasonable care with the works submitted but will not be responsible for any loss or damage while in its custody or in transit or being transferred or reproduced by any means including digital copying and online transmission
  8. Head On will notify the Creator of any potential commercial opportunity such as sales
  9. If due to unforeseen circumstances, Head On Photo Festival 2020 does not take place as scheduled, alternative measures for the Head On Photo Awards exhibitions may be arranged

E. Award-winning images

  1. Awards will be awarded and the exhibition prints of the winning images will be retained by Head On Foundation in perpetuity and added to the ‘Head On Collection’ which contains the winners of the Head On Photo Awards
  2. Winners across all categories will share an award pool worth more than $70,000 - a complete list of awards can be found on https://www.headon.com.au/awards
  3. The allocation of awards will be as determined by the judges and no correspondence will be entered into
  4. Winners will be announced in Sydney in early May 2020 (exact date TBC) at the Launch of Head On Photo Festival 2020 and will be notified as soon as possible after the announcement
  5. The award-winners, parents or guardians of the award-winners are responsible for providing an invoice with bank account details (if applicable) and a mailing address so that Head On can make payment (if applicable) and send the award(s) to them. Failing to do so within three months of receiving a request from Head On, the winner’s entitlement to the award(s) will be forfeited
  6. Head On will cover the administrative costs of preparing the awards for distribution to the winners
  7. Winners will cover the costs of distributing their awards including shipping, insurance, applicable taxes (e.g. import duties) and any related bank fees

F. Promotion

  1. Head On promotes all the Head On Photo Awards exhibitions through various channels (see Appendix B) at no extra cost to finalist.
  2. Finalists agree that their images may be reproduced in any marketing and promotion of their work and of Head On Photo Festival and be included in the festival’s printed program, exhibition catalogue(s), limited edition postcards and on the Head On Photo Festival website. Such use may be in any media whatsoever
  3. Finalists will not be announced before the opening of the exhibition
  4. Finalists must not promote the image selected for the Head On Photo Awards before the opening of the Head On Photo Awards exhibitions
  5. Finalists may, however promote themselves as being finalists when Head On confirms their inclusion
  6. Publicity generated by the Finalists, including media releases must be coordinated with Head On

G. Benefits to Finalists

See Appendix B of this document for benefits to the finalist

Appendix A
Timeline*

DATES

WHAT

HOW

Sun 16 February 2020, 11pm AEDT

Deadline to enter the Head On Photo Awards 2020

www.headon.com.au/student-awards

February/March 2020

(exact date TBC)

Head On notifies Applicants selected as finalists

Phone and/or email; finalists must respond within 5 days of Head On’s notification

 

Prepare your image

The image should be:

  • - The largest original size. Do NOT upsize through Photoshop.
  • - WITHOUT borders (no surrounding black or white)
  • - In Adobe RGB 1998 colour space
  • - Saved in 8 bit (not 16 bit)
  • - Saved as JPG compression level 12
  • - Named with your First_Name_Surname_Catagory_ImageTitle.jpg (eg. John_Smith_Portrait_MonaLisa.jpg)

 

Please upload your image

www.wetransfer.com

  • - Use the provided email address in the ‘To’ field
  • - Have your First Name, Last Name and Category in the ‘Subject’ field
  • - Put the image title in the ‘Enter Message’ field (and any other info you wish to include

Early May 2020

Launch of Head On Photo Festival and announcement of winners of the Head On Photo Awards

 

Sat 2 May 2020

Featured exhibitions and events of Head On Photo Festival 2020 commence

 

Sun 17 May 2020

Head On Photo Festival closes

 

*The timeline may be updated at Head On’s discretion

**Head On may request high-resolution images and/or more images for marketing purposes

Appendix B
Benefits for finalists

The not-for-profit Head On Photo Festival is a world-leading photography festival, attracting critical acclaim and extensive publicity. The Head On team works year-round on project management, infrastructure, promotion, marketing, sponsorships necessary to present hundreds of artists with the opportunity to show their work to a global audience through the annual Head On Photo Festival.

 

Benefits to Head On Photo Awards finalists (at no extra cost to finalists)

  • - Exhibition images are published in the Head On Photo Awards catalogue
  • - Inclusion in the Head On Photo Festival 2020 program
  • - Helpdesk and general administration
  • - Promotion of the Head On Photo Awards exhibitions (including  design, production and implementation) via
  • - Promotion (including  design, production and implementation) via:
    • --  Head On Photo Festival EDM’s
    • --  Head On Photo Festival social media
    • --  Head On Photo Festival website
    • --  PR agency contracted by Head On Photo Festival
    • --  On-line program/calendar/blog (www.headon.com.au)
    • --  On-line image gallery (post-festival)
  • - Other services
    • --  Liaising with the PR agency contracted by Head On
    • --  Exhibition management and administration
    • --  Curatorial services led by Head On Photo Festival Creative Director Moshe Rosenzveig OAM
    • --  Pre-production work such as preparing files for printing, liaising with printers
    • --  Exhibition design and infrastructure
    • --  Installation, de-installation, storage of prints
    • --  Management of any sales
  • - Head On looks for further exhibition opportunities post-festival and manages all production requirements